If you’re not comfortable with the “delete” step, right-click on Reply & Delete and choose Edit to either remove the Delete action or modify it to Move to Folder. It works like it sounds: It starts a reply email and deletes the original from your inbox. If you’re looking to achieve Inbox Zero, one pre-installed Quick Steps comes in really handy: Reply & Delete. Just click the shortcut key you have selected once and start typing! 2. Next time you send that claims rep an email, you don’t have to look up the claim number or the cc: information. Address the email (steps 3 and 4), type in your Subject line and any standard text you need (step 5), and, if you prefer keyboard shortcuts rather than mouse clicks, choose an optional shortcut key (step 6): Just click Create New in the Quick Steps area of the Home tab, name your new Quick-Step (step 1 in the screenshot below) then choose New Email (step 2). You could dread communicating with these people, or you could set up a Quick Step that fills all this information into a brand-new, ready-to-go email. Some of them (e.g., insurance companies) require certain information in the subject line or body of every email (like a claim number), or require you to copy additional recipients. Pre-configured emailsĬommunicating with some recipients isn’t as easy as opening up a new email, popping in an email address ( careful with that AutoComplete!) and typing a message. Unless otherwise noted, all instructions and screenshots are for Microsoft Office 2010 for Windows. Here are five ways to deploy Quick Steps today to manage your email better.
The pre-installed Quick Steps only hint at the feature’s time-saving potential. Quick Steps are like macros - they string together several actions and make them all accessible with one click. If you’re using one of the Ribbon versions of Microsoft Outlook, you’ve probably overlooked one feature right on the Home tab: Quick Steps.
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